If you are working with the Vigilant single user version and can't get access to Vigilant when you need to, the Vigilant Network Upgrade allows the software to "grow with your business" with unlimited number of stations. Runs with all popular Local Area Networks (LANs)

• Run Vigilant with the most popular local area networks
• Supports up to 32 divisions and profit centres
• Allows multiple warehouses of inventory items
• Consolidation of financial statements for multiple divisions
• Point of Sale has option to batch post inventory and general ledger postings at a later date

Purchase Order Add-On

Control your purchasing and receiving. Validate that the order is received on time and that the amount invoiced is correct. Vigilant Purchase Order ties Inventory and Accounts Payable together. This add-on eliminates having to enter stock in Inventory and supplier's invoice in Accounts Payable. Ideal for applications with multiple vendors.

• Issues and prints regular and blanket purchase orders (POs)
• Look up windows for vendors (account code 1-6 alpha-numeric)
• Displays year to date vendor purchases, phone and fax numbers
• Add vendors 'on the fly'
• Look up windows for inventory items (12 alpha-numeric item code)
• Automatically assigns PO numbers or assign your own numbers
• Over-ride option for terms, taxes, discount and buyer
• Supports vendor discounts
• Purchase inventory items, non-stock items and services
• On-screen status of quantities on-order and on backorder at order entry time
• Suggested reorder products on-screen and by report
• Unlimited comment lines on order
• Defaults latest purchase price and allows over-ride at time of purchase
• Supports fractional quantities and prices up to 4 decimal places
• Order products in 1 unit of measure & convert to another unit of measure for receiving
• Inventory on-order status is updated when POs are released
• Prints POs to your pre-printed forms layout
• Browses any purchase order on-screen by PO number, supplier or item purchased
• Receives inventory and invoices separately later
• Posts invoices to accounts payable ledger
• Charges landing costs during receipt
• Allows substitute items on receipt
• Adds extra charges, including freight, to the vendors' invoice
• Prints price labels as products are received
• Prints price variance reports
• Posts receipts to the accrued payable account when items are received
• Reverses accrued payable account when vendors invoice is received
• Reports outstanding POs by PO number, vendor or product line
• Expedites outstanding POs and reports receipt by PO number, vendor or product line
• Purchase item by vendor item code or selling item code
• On-screen history of all purchases by item and cost with Advanced Sales Analysis

Repetitive Billing Add-on

Don't forget to invoice customers or lose track of where your rental units are. Vigilant Repetitive Billing is ideal for any application that has cyclical billing. At the pre-determined time interval, a series of invoices can be generated by running a single routine. A great time saver for any application, including memberships (i.e. clubs) or subscriptions (i.e. Publishers), leases and other service contracts.

• Billing of customers for the same amount
• Billing of customers for long term rentals
• Billing of customers for services including annual fees, usage charges and others
• Allows fixed contracts and period usage billing
• Tracks contracts renewal and termination dates so that price updating is routinely carried out and contracts are renewed
• Tracks location of assets leased and rented
• Different billing cycles (daily, weekly, monthly, annually, 2-9 years)
• Bill in advance or 'after the fact'
• Customers can be billed a flat rate and usage fee with minimum and maximum billing
• Multi-level pricing schedules for each customer
• Allows extra billing, either one-time charge or for a defined period
• Adds customer 'on the fly' in the contract screen

Canadian Payroll Add-on

With Vigilant Payroll there are no tedious complications. It processes payroll either on its own or when fully integrated with the General Ledger and Job Costing or Time Billing. Whether you enter payroll daily from time tickets, periodically enter accumulated hours, or just pay a fixed salary, your Canadian Payroll cheques or direct bank deposit slips are prepared in minutes. The Vigilant Canadian Payroll calculates and posts income, statutory deductions, optional deductions, prints cheques and provides labour distribution report for divisions and profit centres. By keeping a complete record of employment for all employees it satisfies all government reporting requirements including monthly remittance reporting and T4/T4A slip preparation.

• Complete flexibility paying salaried, hourly, commissioned, freelanced or piece-work employees
• Multiple pay frequencies, including weekly, bi-weekly, semi-monthly and monthly
• Allows variable vacation pay percentage for each employee
• Fast time-card entry, permitting the allocation of wages to multiple jobs per employee
• Allows set-up of job classes and piece work categories
• Provisions for wages/salary - regular time, overtime, other time, tips, commission
• Provisions for vacation pay and advances
• Union dues or 10 additional and 7 standard benefits and deductions on each time-card
• Accommodates the most varied deduction, earnings and benefit schedules
• Allows selective taxing for employees vacation, bonus and retroactive pay
• Handles payroll for union and non-unionised employees with multiple pay periods and frequencies in a single run
• Handles payroll for all Canadian provinces and territories in a single run
• Automatic calculation of Federal tax, Provincial taxes including Quebec, CPP/QPP, UI, EHT & insurable earnings
• Provides automatic start-up of CPP/QPP contributions and stops UIC and CPP/QPP premiums at maximum allowances
• Reports may be produced by division and profit centre, job class, union, pay frequency and pay time, employee or range of employees
• Prints T4's, T4As and Relieve 1, as well as separation slip information
• Prints detail and summary payroll registers, remittance and year to date reports
• Prints valuable management information including employee phone lists, overtime, attendance, seniority and wage review dates
• Separate reports for every deduction, earning or benefit paid
• Process paycheques in groups, or a single paycheque can be printed 'on the fly' at any time
• Allows set up of both cheques and deposit slips to print exactly as you wish from a selection of over 130 different fields
• Use special payroll cheques or account payable cheques with blank stubs
• Unlimited payroll history for each employee is maintained on file, permitting on-screen inquiry for past pay periods
• Wage journal entries integrated with Vigilant general ledger

U.S. Payroll

With Vigilant U.S. Payroll there are no tedious complications. It processes payroll either on its own or can be integrated with the Vigilant General Ledger. The U.S. Payroll for Vigilant software is a comprehensive add-on payroll that will meet the needs of most Vigilant users in the United States. The system provides for an unlimited number of employees and can calculate and track federal income tax, social security tax, Medicare tax, all state income taxes, and employer's share of social security and Medicare taxes. The system can optionally track employer state disability taxes and up to 99 different local taxes. Up to 5 user defined deductions can be added and can individually be set up to be tax-exempt, such as 410(K)s, Cafeteria Plans, and others. Reports can be printed at any time which will provide all the necessary information a business will need to properly manage their payroll reporting obligations. This includes the regular quarterly reports that all U.S. businesses are required to file. The system maintains prior years of detailed information, so prior year payroll reports can still be printed after starting a new payroll year. This enables the user to proceed into the next payroll year and still be able to print prior year W-2s and 1099's at the user's convenience. The W-2 & 1099 form printing also allows the user to enter information on the forms that is not directly provided by the U.S. Payroll, including dependent care benefits, deceased filer, and others. The W-3 & 1096 preparation reports are also provided.

• Calculates taxes for all 50 states plus Washington, DC & Puerto Rico
• Supports 4 earnings categories
• Supports 5 user defined deductions
• Supports tax exempt deductions
• Maintains balance due on all taxes

REPORTS:

• Payroll Tax Liability Register
• Quarterly Tax Summary
• Tax Payment Register
• Employee Payroll Ledger
• Employee Payroll Summary
• 941 Preparation Report
• State Wage & Tax Report
• Local Wage & Tax Report
• 940-EZ Preparation Report
• Detailed Employee Profile
• Print W-2s
• W-3 Preparation Report
• Check Register
• Vendor List (1099s & Tax Deposit)
• Vendor Payment Register
• Print 1099M & 1099I
• 1096 Preparation Report
• Interface Posting Summary
• Other reports also available with many selection criteria options

Automatically dials and approves transactions paid for by credit card. Reduce delays processing credit card payment and eliminate transposition errors with Vigilant Credit Card Authorisation. End-of-day receipts are deposited directly into your bank account.

• Allows users to automatically authorise customers credit card at sales screen
  
• Eliminates the need for bank supplied authorisation machine
  
• No need for transposing information from bank authorisation unit to Vigilant, eliminating potential for errors
  
• Speeds up the transaction time at point-of-sale
  
• Liberates counter space since bank machine is eliminated

Apparel companies can now save time adding new styles. Vigilant Size-Colour Matrix Add-on also improves reporting of inventory and analysis of sales. Allows for the removal and tracking of inventory items by a particular size and/or colour of a product.

• A standard or custom matrix can be set-up
  
• There is tremendous time savings when setting up inventory using a matrix. Only one product code (style) needs to be set-up for a range of sizes and colours
  
• The S/C matrix can be used for both purchasing and selling product styles
  
• Print only the size and colour of the style (items) sold or a listing of all sizes
  
• For management reporting through Advanced Sales Analysis, a look-up of the style can be done, revealing the size and colours sold

Job Costing Add-on

A powerful application for manufacturers who do one-of-a-kind or customised production runs. Vigilant Job Costing monitors all critical elements in your jobs. Generate cost estimates for the job and then monitor the cost against the actual production costs. Also, a quotation file can be maintained and ultimately converted to jobs or removed. Ideal applications are builders, large contractors and manufacturers. Also frequently used by professionals and consultants to monitor their assignments.

• Quotations can be converted to active jobs or deleted
  
• Unlimited number of active jobs
  
• Unlimited number of operations for each job
  
• Assign managers to each job, operation or cost centre
  
• Reports the planned start and completion dates for each operation and monitors these as the job progresses
  
• Records job estimates and compares them with actual costs for labour, materials, indirect overheads, purchased services and other miscellaneous costs in detail or summary
  
• Number of pieces completed and labour hours expended are recorded and compared to the estimate
  
• Options to integrate with Purchase Order and Canadian Payroll
  
• Labour charged to job shows hours charged, hourly rate and a contract rate if job is "contracted out" on a per diem basis
  
• Jobs can be invoiced to the customer with down payments, progress payments and holdbacks
  
• Invoicing is both flexible and easy to use
  
• Able to set up and print job invoices in different levels of detail
  
• Work in progress can be monitored in real-time at any time of the month
  
• Profitability and Invoice reporting for each job
  
• Complete reporting; able to sort and selectively print by job type, status, customer, job or group of job, operation, manager, cost centre, employee, inventory item, product line and vendor
  
• Easy look up on screen of complete job details for any job
  

Bill of Materials Add-on

Material requirements planning. Applicable to manufacturers or retailers who make or assemble the same article or group of products repeatedly. Generally they wish to set up a Bill of Materials or list of components required to assemble the product, and to raise work orders to have the product made. In carrying out this function, manufacturers ensure materials are available as required.

• Sets up bill of materials with parts (including sub assemblies) and labour
  
• Allows inclusion of set up time and manufacturing comments
  
• Non-stock items permitted
  
• Adds new products 'on the fly'
  
• Add new bill of material using similar bill as reference to save time
  
• Updates finished goods inventory when manufactured
  
• Unlimited parts in a bill
  
• Detailed on-screen sub assemblies notation
  
• Single or multiple phases to a bill
  
• Unlimited levels of sub-assemblies
  
• Fully on-line. Integrates to inventory
  
• Commits raw materials for manufacturing
  
• On-line "trail" build capability (requirements & shortages scenario) for material requirement planning
  
• Prints work orders with summary of materials required
  
• Relieves raw materials when manufactured and updates finished goods inventory
  
• Calculates cost of manufactured items based on first in/first out(FIFO)
  
• Reports include indented, costed & "where used" bill of material detail reports
  

TEC MA-1650

The TEC MA-1650 program is an add-on product for Vigilant's inventory management and back office accounting system. It provides a direct link between the MA-1650 cash register and Vigilant's accounting software. You enjoy the speed and convenience of a cash register combined with the inventory and accounting control offered by Vigilant's software.

The MA-1650 Interface saves time and improves accuracy by eliminating manual entry of financial and inventory information. Price and product information is sent directly to your registers, where they are used to make sales. At the end of the day, the inventory and financial data in the registers is retrieved by Vigilant and the appropriate general ledger accounts and inventory records are updated.

The MA-1650 Interface supports up to 16 registers in a single location, all linked together to ensure consistent product information for all registers. If you operate multiple stores, Vigilant can support up to 32 stores in a single company. When you change product or price information in Vigilant, you are also changing it for all your registers in all your divisions in a single, easy-to-follow procedure.

Vigilant's software supports special UPC codes for non-standard inventory items such as foreign merchandise, handicrafts and customised items that are uncoded. These codes can be generated automatically by Vigilant or created by the end-user using whatever numbering system is best suited for his business.

Multi-Site Polling Add-on

Vigilant's Multi-Site Polling program offers the transfer of data between a corporate office and its branch locations. These locations may include retail stores, outside sales representatives and distribution branch offices.

With the information available, Corporate Headquarters can effectively manage the inventory, sales productivity and efficiency, and the financial results.

Polling procedures can be generated on a demand basis or be totally automated, with corporate headquarters dialling the branches during off hours. Flexibility in defining polling options allows selection of the features best suited for each individual company. Features include transferring branch inventory transactions, gross margins, commission statistics, financial information and purchase orders. Corporate Headquarters has the ability to download inventory modifications such as price lists, addition and deletions to the master inventory file and the ability to control branch stock transfers.

• Control at Corporate inventory additions, deletions and modifications including price changes
  
• Purchase Order control at Corporate, released orders transferred to Branches, receipt information transferred back to Corporate for invoice processing
  
• Inventory transactions from Branches to Corporate
  
• Multidivisional inventory status display option at all locations
  
• Sales Commission and margin information transferred from Branches to Corporate
  
• Sales orders prepared at remote locations (e.g. outside sales reps, trade shows), transferred to shipping branches for processing. Shipping branch supplies Accounts Receivable master file and inventory file to remote branch
  
• Branch financial information forwarded to Corporate, providing consolidation of accounting records for detailed review, analysis and reporting
  
• Polling log reports on file creation and merge results
  
• Method of polling data file management optimises efficiency of transfer operation
  

Advanced Bar Code Printing Add-on

Improve accuracy and productivity by printing barcode labels for any or all inventory items on demand or as stock is received. Select what and where to print different inventory information from a list that includes company name, product code, division, unit of measure, vendor product code and of course, the bar code.